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Colleges and Universities Rate Agreement
The original F&A Rate Agreement and Fringe Benefits Rate Agreement are combined on one document.
To download a PDF of the signed original agreement, click here.
EIN #: 1736017987D7
INSTITUTION:
University of Oklahoma
660 Parrington Oval
Room 204
Norman,OK 73019-3076 |
DATE: March 12, 2013
FILING REFERENCE:
The preceding Agreement was dated September 21, 2012. |
The rates approved in this agreement are for use on grants, contracts and
other agreements with the Federal Government, subject to the conditions in Section III.
SECTION I: FACILITIES AND ADMINISTRATIVE COST RATES*
RATE TYPES:
FIXED, FINAL, PROV. (PROVISIONAL), PRED. (PREDETERMINED) |
| TYPE |
EFFECTIVE PERIOD (From - To) |
RATE (%) |
LOCATIONS |
APPLICABLE TO |
| Pred. |
07/01/11 - 06/30/13 |
51.0 |
On Campus |
Organized Research |
| Pred. |
07/01/13 - 06/30/15 |
52.0 |
On Campus |
Organized Research |
| Pred. |
07/01/11 - 06/30/13 |
49.0 |
On Campus |
Instruction |
| Pred. |
07/01/13 - 06/30/15 |
50.0 |
On Campus |
Instruction |
| Pred. |
10/01/12 - 06/30/15 |
36.0 |
On Campus |
Other Sponsored Activity |
| Pred. |
07/01/11 - 06/30/15 |
26.0 |
Off Campus |
All Programs |
| Prov. |
07/01/15 UNTIL AMENDED |
Use same rates and conditions as those cited for fiscal year ending June 30,2015 |
*BASE:
Modified total direct costs, consisting of all salaries and wages, fringe benefits, materials, supplies, services,
travel and subgrants and subcontracts up to the first $25,000 of each subgrant or subcontract (regardless of the period
covered by the subgrant or subcontract).
Modified total direct costs shall exclude equipment, capital expenditures, charges for patient care, tuition remission,
rental costs of off-site facilities, scholarships, and fellowships as well as the portion of each subgrant and subcontract in excess of $25,000. |
SECTION I: FRINGE BENEFITS RATES**
RATE TYPES:
FIXED, FINAL, PROV. (PROVISIONAL), PRED. (PREDETERMINED) |
| TYPE |
FROM |
TO |
RATE |
APPLICABLE TO |
| Fixed |
07/01/13 |
06/30/14 |
43.5% |
Full-time employees eligible for Full Benefits (50% FTE or more OTRS match required). |
| Fixed |
07/01/13 |
06/30/14 |
35.3% |
Full-time employees eligible for Full Benefits (50% FTE or more OTRS match not required) |
| Fixed |
07/01/13 |
06/30/14 |
16% |
Full-time employees with Limited Benefits (50% FTE or more). |
| Fixed |
07/01/13 |
06/30/14 |
10.7% |
Full-time employees without Core Benefits (50% FTE or more) and Part-Time employees (Less than 50% FTE) |
| Fixed |
07/01/13 |
06/30/14 |
4.6% |
Graduate Research/Teaching Assistants. |
| Fixed |
07/01/13 |
06/30/14 |
1.4% |
Other Student Employees. |
| Provisional |
07/01/13 |
UNTIL AMENDED |
Use same rates and conditions as those cited for fiscal year ending June 30, 2014 |
Note: The State of Oklahoma requires all grants worked on by state employees to pay the States portion of
the Employees Defined Benefit Retirement Plan. At this time that amount is 8.2% and is included in the Fringe
Benefit Rate of the "Full-Time employees eligible for Full Benefits (50% FTE or more OTRS matching required)." |
SECTION II: SPECIAL REMARKS
TREATMENT OF FRINGE BENEFITS:
The fringe benefits are charged using a rate(s) listed in the Fringe Benefits Section of this Agreement.
The fringe benefits included in the rate(s) are listed below.
TREATMENT OF PAID ABSENCES:
Vacation, holiday, sick leave pay and other paid absences are included in salaries and wages and are claimed
on grants, contracts and other agreements as part of the normal cost for salaries and wages. Separate claims for the costs of these paid absences are not made.
EQUIPMENT DEFINITION:
Equipment means an article of nonexpendable, tangible personal property having a useful life of more than one year and acquisition cost of $5,000 or more per unit
FRINGE BENEFITS:
FICA
Retirement
Disability Insurance
Worker's Compensation
Life Insurance
Unemployment Insurance
Health Insurance
Defined Contributions
SECTION III: GENERAL
A. LIMITATIONS:
The rates in this Agreement
are subject to any statutory or administrative limitations
and apply to a given grant, contract or other agreement
only to the extent that funds are available. Acceptance
of the rates is subject to the following conditions:
-
Only costs incurred by the organization
were included in its facilities and administrative cost
pools as finally accepted: such costs are legal obligations
of the organization and are allowable under the governing
cost principles;
-
The same costs that have been treated as facilities and
administrative costs are not claimed as direct costs;
-
Similar types of costs have been accorded consistent accounting treatment; and,
-
The information provided by the organization which was
used to establish the rates is not later found to be materially
incomplete or inaccurate by the Federal Government. In such
situations the rate(s) would be subject to renegotiation
at the discretion of the Federal Government.
B. ACCOUNTING CHANGES:
This Agreement is based on the accounting system
purported by the organization to be in effect during the
Agreement period. Changes to the method of accounting for
costs which affect the amount of reimbursement resulting
from the use of this Agreement require prior approval of
the authorized representative of the cognizant agency. Such
changes include, but are not limited to, changes in the
charging of a particular type of cost from facilities and
administrative to direct. Failure to obtain approval may
result in cost disallowances.
C. FIXED RATES:
If a fixed rate is in this Agreement, it is based
on an estimate of the costs for the period covered by the
rate. When the actual costs for this period are determined,
an adjustment will be made to a rate of a future year (s)
to compensate for the difference between the costs used
to establish the fixed rate and actual costs.
D. USE BY OTHER FEDERAL AGENCIES:
The rates in this Agreement were approved in accordance
with the authority in Office of Management and Budget Circular
A-21 Circular, and should be applied to grants, contracts
and other agreements covered by this Circular, subject to
any limitations in A above. The organization may provide
copies of the Agreement to other Federal Agencies to give
them early notification of the Agreement.
E. OTHER:
If any Federal contract, grant or other agreement
is reimbursing facilities and administrative costs by a
means other than the approved rate(s) in this Agreement,
the organization should
- Credit such costs to the affected programs, and
-
Apply the approved rate(s) to the appropriate base to
identify the proper amount of facilities and administrative
costs allocable to these programs.
|
BY THE INSTITUTION:
The University of Oklahoma
Nicholas S. Hathaway
Executive Vice President and Vice President for Administration and Finance 4/1/13 |
BY THE COGNIZANT AGENCY ON BEHALF OF THE FEDERAL GOVERNMENT:
Department of Health and Human Services
Arif Karim
Director, Central States Field Office
March 12, 2013
HHS Representative: Theodore Foster (214) 767-3261 |
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